Summary

This position is located in the Federal Highway Administration, Resource Center in Baltimore Maryland. You will serve as the program assistant to the supervisor and staff members in the day-to-day management of administrative support functions within the office.

Responsibilities

Serving as the Administrative Assistant you will:

• Communicate with various administrative management divisions (e.g., Human Resources, Management Services, etc.) in the preparation of personnel requests, training forms, new employee forms, and/or time and attendance reports.
• Perform a variety of administrative tasks, such as purchasing supplies and office equipment; making domestic, international, and invitational arrangements for travel; reviewing travel authorizations and vouchers; making arrangements for meetings and conferences; conduct process reviews of administrative work performed within the office to ensure efficiency and effectiveness of operations as performed; conducting inventories of physical property; maintaining electronic and hard-copy records and files; answering and referring incoming telephone calls and visitors; and distributing incoming correspondence.
• Use various software to draft or finalize a variety of correspondence, spreadsheets, presentation slide decks and documents.

The ideal candidate for this position is an individual with experience in providing office and administrative support in a quality manner, with a strong customer service focus and the ability to facilitate communication among office staff, partners and service providers.

Travel Required

Occasional travel - Some travel is required.